Complete Digital Care Management Solutions

From visit scheduling to medication tracking, AptCare provides comprehensive healthcare management tools to ensure quality care delivery, regulatory compliance, and operational efficiency.

Visit Management

Schedule, track, and manage care visits with real-time clock-in/out functionality. Monitor visit completion and generate detailed reports.

  • Real-time visit tracking
  • Clock-in/out functionality
  • Visit reports and analytics

Medication Tracking

Comprehensive medication management with MAR charts, medication history, and real-time administration tracking.

  • MAR chart management
  • Medication history
  • Administration tracking

Care Plans & Assessments

Create detailed care plans and conduct comprehensive pre-assessments with customizable templates and workflows.

  • Comprehensive assessments
  • Customizable care plans
  • Progress tracking

Incident Reporting

Report and track incidents with detailed documentation, body mapping, and automated notification systems.

  • Incident documentation
  • Body mapping tools
  • Automated notifications

Document Management

Secure document storage and management for client records, training certificates, and compliance documentation.

  • Secure file storage
  • Document categorization
  • Compliance tracking

Live Calendar & Visit Tracking

Real-time calendar view with visit status tracking - ongoing, late, completed, and missed visits with visual indicators.

  • Live visit status tracking
  • Ongoing/Late/Completed indicators
  • Visual calendar interface

Smart Notifications

Automated notifications for incidents, missed medications, late visits, and emergency situations with SMS and email alerts.

  • Incident alerts
  • Missed medication notifications
  • SMS & email alerts

Shift Planning

Advanced shift planning with carer assignment, availability tracking, and automated shift generation.

  • Automated scheduling
  • Carer assignment
  • Availability tracking

Family Portal

Dedicated portal for family members to stay connected with their loved one's care.

  • Real-time care updates
  • Incident notifications
  • Medication tracking
  • Visit reports access
  • Secure family access
  • Care plan visibility

Invoicing & Billing

Automated invoicing system with detailed billing and payment tracking.

  • Automated invoice generation
  • PDF invoice downloads
  • Visit-based billing
  • Payment status tracking
  • Client sponsor management
  • Email invoice delivery

Broadcast Messaging

Trackable broadcast messages to carers with acknowledgment tracking.

  • Targeted messaging
  • Acknowledgment tracking
  • File attachments
  • Delivery statistics
  • Email notifications
  • Read receipts

Visit Task Tracking

Comprehensive tracking of all care tasks during visits with detailed reporting.

  • PEG feeding tracking
  • Tracheostomy care charts
  • Position change monitoring
  • Medication administration
  • Topical medication tracking
  • Service user intake records

Location Tracking

GPS-based location tracking to verify carer presence at client locations during clock-in.

  • GPS coordinate tracking
  • Distance calculation from client
  • Automatic location verification
  • Google Maps integration
  • Real-time location updates
  • Visit location validation

Mileage Tracking

Automated mileage tracking and reporting for carer travel between visits and locations.

  • Automatic mileage calculation
  • Client-to-client tracking
  • Office-to-client journeys
  • Detailed mileage reports
  • Google Maps distance API
  • Expense tracking integration

SOS Emergency Alerting

Emergency SOS system with instant SMS and email alerts for carer safety.

  • One-touch SOS button
  • Instant SMS alerts
  • Email notifications
  • GPS location sharing
  • Google Maps integration
  • Emergency contact management

Pre-Assessment Module

Comprehensive pre-assessment system to collect detailed information from prospective service users.

  • Multi-step assessment wizard
  • Personal & medical information
  • Care needs & preferences
  • Risk assessments
  • Medication & mobility tracking
  • Cultural & spiritual needs

AI Care Plan Generation

Automated care plan generation based on pre-assessment data using AI technology.

  • AI-powered care plan creation
  • Personalized care recommendations
  • Automated client setup
  • Comprehensive care documentation
  • Risk-based care planning
  • Seamless assessment to care transition